How can I use Bulk Actions to batch ship items?

If you have buyers who purchased multiple items from you, process any combined shipping orders before proceeding to use Bulk Actions.  


To Buy Shipping Labels in Bulk (USPS labels purchased through Tophatter only):

  1. Visit your Orders page.
  2. Click Bulk Actions, then Select All.
  3. Click Bulk Actions, then Buy Shipping Labels.
  4. On the next page there is an option for sellers to edit the following criteria, if needed: Weight (Oz.), Require Signature?, Package Size, Shipping Method. To adjust these fields click on Edit and then click on Estimate.
  5. Once everything is correct, click Buy Shipping Labels & Mark As Shipped at the bottom of the page.


To Print Shipping Labels in Bulk (USPS labels purchased through Tophatter only):

  1. Visit your Orders page.
  2. Filter to Shipped orders.
  3. Click Bulk Actions, then Select All.
  4. Click Bulk Actions, then Print Shipping Labels.


To Mark As Ready to Ship in Bulk (USPS labels purchased through Tophatter only):

  1. Visit your Orders page.
  2. Click Bulk Actions, then Select All.
  3. On the page with the shipping labels, click Bulk Actions, then Mark As Ready To Ship.

To Mark As “Ready to Ship” at once using a Tophatter formatted CSV file (labels not purchased through Tophatter)

  1. Click CSV Actions
  2. Click Mark Orders As Ready to Ship
  3. Click Download Template
  4. Refer to the CSV field descriptions & acceptable values guide on the page
  5. Save the Tophatter formatted CSV file to your computer, then Upload

To mark many items as “Shipped” at once using a Tophatter formatted CSV file (useful for orders not shipped with USPS):

  1. Click CSV Actions
  2. Click Mark Orders As Shipped  
  3. Click Download Template
  4. Refer to the CSV field descriptions & acceptable values guide on the page
  5. Save the Tophatter formatted CSV file to your computer, then Upload

When using a CSV, be sure all the fields are formatted exactly as they are on the template and CSV field descriptions & acceptable values guide.  Only the column headers we list can be used.  No additional columns can be included. All column headers and fields must be spelled exactly the same as the template.


Using a SCAN form (USPS labels purchased through Tophatter only):

If you choose, you can create a SCAN (Shipment Confirmation Acceptance Notice) form containing a master barcode that includes all the packages in a shipment. A postal worker can scan a single barcode which will enter all of the associated packages into the USPS database as “Shipment Accepted.”

SCAN forms streamline the scanning process when you drop your items off at the Post Office, and help sellers ensure their packages have been scanned and will be tracked successfully.


How to Create SCAN Forms on Tophatter:

  1. Claim or Purchase the shipping labels
  2. ​Click Orders under the Selling section and filter to Shipped
  3. Click the Scan Form button
  4. Select the shipping label date from the drop down menu for the SCAN form you’d like to create.
  5. Select the orders you’d like to be included in the SCAN form.
  6. Click the Create Scan Form button
  7. Once the form finishes processing it will be available for printing.

Need to re-print a form? No problem! All previous SCAN forms are listed on the main SCAN Form page. SCAN forms must be created on the same day the shipping labels are claimed or purchased. Shipping labels can’t be voided after a SCAN form has been created.

Please note that Scan forms are a third party service we provide, and we are not able to troubleshoot or fix any failed scan forms, but generally, a failed scan form will provide you with a reason.

What are the requirements for shipping?
How can I offer Combined Shipping to a buyer?
How can I use Bulk Actions to batch ship items?
Does Tophatter Offer Shipping Insurance?